Executive Assistant

Job Description

We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership in Mendon, NY. The ideal person for the job will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. He/She will have previous experience working in an office environment, performing administrative duties and providing support to management. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations.

Objectives of this Role

• With a primary responsibility of supporting the Founder and Executive Director, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
• Maintain and refine internal processes that support the senior executives, coordinating internal and external resources to expedite workflow
• Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Daily and Monthly Responsibilities

• Manage professional and personal scheduling for Founder and Executive Director, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Coordinate scheduling and calendar management, as well as management of content and flow of information to senior executives
• Perform administrative and office support, such as dictation, spreadsheet creation, and maintenance of contact database
• Maintain Founder’s Blog
• Work closely with Communications Team to produce monthly newsletters
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the organization
• Organize team communications

Skills and Qualifications

• 2 years experience in administrative role reporting directly to upper management
• Superb written and verbal communication skills
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to keep company confidences

Intererested Candidates should send resume, referances and a cover letter to:

Lisa Booz, COO: [email protected]